Each voice-mail system is likely to be a little different. But even if you find the software intuitive, it's best to read the user manual and listen carefully to the auto attendant's instructions. That way, you can make the most of your choices. The process usually involves the following steps:
- Access your voice-mail system by dialing the number provided.
- Follow the auto attendant's instructions to create a numeric pass code (it's likely to be four to six numbers long), and record your greeting (outgoing message). If it would help you do your job better, you may want to set up ways to forward messages, receive pages, deal with calls that should go to a fax machine and integrate your voice mail with e-mail and text messaging.
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